The Grants and Contracts Administrator will manage the coordination and administration of a portfolio of federal research grants and contracts, providing professional support for pre-award and/or post-award activities. Responsibilities will cover the full lifecycle of grants/contracts administration including identification of funding sources and opportunities, assistance with proposal preparation and submission, administrative duties related to contract negotiations, management of subaward/vendor agreements, as well as post-award administration (financial and non-financial) related to federal grant and contract funding. The incumbent will be responsible for keeping track of grant/contract due dates; preparing grant/contract proposals in a timely manner; ensuring grant/contract proposals comply with funding opportunity guidelines; management of post-award administrative duties including expenditure tracking and budget reconciliation; as well as assisting with agency required reporting and close-out.
Key Essential Functions:
Pre-Award Management –
Assist with identification of applicable funding sources and opportunities.
Monitor grant/contract due dates. Thoroughly review funding opportunity solicitations and have an in-depth knowledge of application requirements.
Assist staff in the preparation of grant and contract proposals.
Ensure all grant/contract applications meet funding opportunity guidelines.
Promote timely submission of grant/contract applications.
Provide management with summary reports on pending grant submissions (i.e. timeline for review/funding)
Assist with pre-award federal agency requests.
Post-Award Management –
Establish project-specific accounts and maintain financial records for all grant/contract expenditures.
Preparation of contract invoicing and other agency-required financial reporting.
Review and reconcile award expenditures and budgets.
Review expenditure documents for appropriateness and completeness.
Assist with drafting subaward/consortium agreements.
Facilitate the approval of invoices to pay subcontractors/vendors.
Reconcile vendor/subcontractor expenses with contract.
Ensure adherence to quality standards and all policies and award regulations.
Monitor budget, reporting, and compliance timelines through the lifecycle of the grant or contract.
Manage effort reporting.
Assist with grant close-out activities.
Perform other related work as needed.
Qualifications and Preferred Competencies:
Bachelor’s degree and minimum of four years of experience related to federal grants and contracts management, or an equivalent combination of education, training, and experience.
In-depth knowledge of federal and non-federal grant and contract processes and policies.
Familiarity with federal government regulations highly preferred, especially the Federal Acquisition Regulation (FAR) and Uniform Guidance (2 CFR 200).
In-depth knowledge of NIH grant policies, RPPR, ASSIST, eBRAP, and eRACommons.
Strong financial analytic skills and a resourceful approach to problem-solving.
Strong ability to prioritize and operate with a sense of urgency.
Must be able to work independently, meet deadlines, and remain flexible to changing priorities.
Strong attention to detail, analytical skills, sound judgment, and ability to manage multiple projects and tasks.
Send a resume and cover letter to email@example.com.