FirstString Research

Grants and Contracts Administrator

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Job Description

The Grants and Contracts Administrator will manage the coordination and administration of a portfolio of federal research grants and contracts, providing professional support for pre-award and/or post-award activities. Responsibilities will cover the full lifecycle of grants/contracts administration including identification of funding sources and opportunities, assistance with proposal preparation and submission, administrative duties related to contract negotiations, management of subaward/vendor agreements, as well as post-award administration (financial and non-financial) related to federal grant and contract funding. The incumbent will be responsible for keeping track of grant/contract due dates; preparing grant/contract proposals in a timely manner; ensuring grant/contract proposals comply with funding opportunity guidelines; management of post-award administrative duties including expenditure tracking and budget reconciliation; as well as assisting with agency required reporting and close-out.

Key Essential Functions:

Pre-Award Management –

  • Assist with identification of applicable funding sources and opportunities.
  • Monitor grant/contract due dates. Thoroughly review funding opportunity solicitations and have an in-depth knowledge of application requirements.
  • Assist staff in the preparation of grant and contract proposals.
  • Ensure all grant/contract applications meet funding opportunity guidelines.
  • Promote timely submission of grant/contract applications.
  • Provide management with summary reports on pending grant submissions (i.e. timeline for review/funding)
  • Assist with pre-award federal agency requests.

Post-Award Management –

  • Establish project-specific accounts and maintain financial records for all grant/contract expenditures.
  • Preparation of contract invoicing and other agency-required financial reporting.
  • Review and reconcile award expenditures and budgets.
  • Review expenditure documents for appropriateness and completeness.
  • Assist with drafting subaward/consortium agreements.
  • Facilitate the approval of invoices to pay subcontractors/vendors.
  • Reconcile vendor/subcontractor expenses with contract.
  • Ensure adherence to quality standards and all policies and award regulations.
  • Monitor budget, reporting, and compliance timelines through the lifecycle of the grant or contract.
  • Manage effort reporting.
  • Assist with grant close-out activities.
  • Perform other related work as needed.

Qualifications and Preferred Competencies:

  • Bachelor’s degree and minimum of four years of experience related to federal grants and contracts management, or an equivalent combination of education, training, and experience.
  • In-depth knowledge of federal and non-federal grant and contract processes and policies.
  • Familiarity with federal government regulations highly preferred, especially the Federal Acquisition Regulation (FAR) and Uniform Guidance (2 CFR 200).
  • In-depth knowledge of NIH grant policies, RPPR, ASSIST, eBRAP, and eRACommons.
  • Strong financial analytic skills and a resourceful approach to problem-solving.
  • Strong ability to prioritize and operate with a sense of urgency.
  • Must be able to work independently, meet deadlines, and remain flexible to changing priorities.
  • Strong attention to detail, analytical skills, sound judgment, and ability to manage multiple projects and tasks.

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Tagged as: federal grants management


Job Summary

Charleston, SC Location
Full Time Job Type
FirstString Research


300 West Coleman Blvd. Suite 203, Mount Pleasant, SC 29464

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